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Safeguarding Policy

Child and vulnerable people protection policy

  • Definitions

· A child/young person is defined as anyone under 18.

· An adult at risk is defined in the ‘No Secrets’ government report as a person over 18 “who may be in need of community care services by reason of mental or other disability, age or illness; and who is unable to protect him or herself against significant harm or exploitation.”

  • What Mind My Art Charity understands by it

Every child or adult at risk deserves to be safe and secure in their activities. Their parents or carers (if they have them) need to feel sure that the people in charge of these activities are trustworthy, responsible and will do everything they can to keep the adult at risk or child safe from harm (including abuse and injury). Unfortunately, sometimes people who work or volunteer may pose a risk to children or adults at risk and may wish to harm them. Also, accidents could happen unless steps are taken to minimise them. Therefore, safeguarding children, young people and adults at risk is everybody’s duty.

  • Our commitment to it

The charity Mind My Art acknowledges the duty of care to safeguard and promote the welfare of children and vulnerable people and is committed to ensuring that safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and The Charity Commission requirements. Mind My Art charity has also put in place safeguards to avoid putting their workers and volunteers in positions where harm might be alleged, and to ensure that all workers and volunteers know exactly what to do should harm be suspected. Mind My Art charity believes it is important to not only protect the vulnerable from harm but to actively promote the welfare of children, young people and adults at risk - not just to protect, but to safeguard. Therefore, we also have a responsibility to take action if we know, or suspect, that a child or adult at risk is at risk of harm.


Therefore the Charity Mind My Art will:

1. Promote and prioritise the safety and wellbeing of children, young people, and vulnerable people;

2. Ensure that everyone in contact with the participants  is clear about their roles and responsibilities in respect of safeguarding and is provided with appropriate mandatory learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people;

3. When joining a project led by the charity, provide all the children, young people and vulnerable adults with information for themselves and for their parents or carers concerning the charity’s safeguarding arrangements;

4. Widely promote safeguarding policies and procedures;

5. Ensure that trustees, staff and volunteers take seriously all concerns and allegations of abuse and respond appropriately;

6. Securely maintain and store confidential, detailed and accurate records of all safeguarding concerns;

7. Prevent the use of unsuitable individuals through the robust use of Disclosure and Barring arrangements as they apply in each nation within the UK, and the application of best practice in the safe recruitment of staff and volunteers working with children, young people and vulnerable adults.

 8. Ensure that any organisation that we contract or partner with to deliver services has appropriate safeguarding policies and procedures in place.

9. Ensure that robust safeguarding arrangements and procedures are in operation.

10. Address without delay any failure to comply with this policy.

11. Make our Safeguarding Policy available.

12. Designate (an) appropriately trained and informed individual/s to be the person/s with whom safeguarding concerns are discussed initially, currently the charity coordinator Nathalie Leterrier.

13. Safer Recruitment and Supervision of staff/volunteers

 If appropriate, Mind My Art charity staff/volunteers will complete a Criminal Records Disclosure application if they are working with children or adults at risk. If the staff/volunteer is likely to be unsupervised at any time, they should apply for an Enhanced Disclosure. A Standard Disclosure is only appropriate if the appointed person is guaranteed not to have unsupervised access to children or adults at risk.

If Mind My Art Charity is delivering a service through another organisation or in partnership, then it will ask the organisation to provide proof that it has an appropriate policy and procedures in place.

14. Reinforce safer Practice in Direct Work

· No Mind My Art charity member of staff or volunteer will be alone with a child or adult at risk without alerting others to the reason.

· Members of staff or volunteers must not use inappropriate language or behaviour.

· All allegations of abuse against a worker/volunteer, however minor, are reported to the coordinator.

· Parent, carer or next of kin consent (where appropriate) and contact details to be recorded for all children or adults at risk using Mind My Art charity services if unaccompanied.

· If any allegation is made against a member of Mind My Art charity staff concerning alleged harm of a child or adult at risk, the procedure to be followed will be in line with the Bournemouth and Poole Local Safeguarding Children Board or the Bournemouth and Poole Safeguarding Adults Board.

· Safeguarding also means reducing the risk of injury. Therefore, we will carry out appropriate risk assessments before undertaking events/activities. This will include balancing the danger of injury against the benefits for participants.

· When undertaking events/activities, we will arrange for appropriate first aid cover and other health and safety measures, e.g. firefighting.

15. Participants will be made aware of the charity’s Policy to report any allegations.

16. Staff, volunteers and trustees will be encouraged to whistleblow any safeguarding concerns internally and where appropriate to external bodies

The definitions of types of harm

  • Physical Harm of Children, Young People or Adults at risk

Physical harm may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, unlawful or inappropriate restraint or otherwise causing physical harm to a child or adult at risk.

Physical harm may also be caused when a parent/carer fabricates the symptoms of, or deliberately induces, illness in a child or adult at risk.

  • Physical Harm – physical and behavioural signs to look for


 Physical signs to look for related to physical harm

 Behavioural indicators to look for related to physical harm


  • Unexplained injuries – bruises /abrasions / lacerations


  • Unexplained burns

  • Regular occurrence of unexplained injuries

  • Most accidental injuries occur on parts of the body where the skin passes over a bony protrusion.

The account of the accident may be vague or may vary from one telling to another.

Withdrawn or aggressive behavioural extremes

 Uncomfortable with physical contact

 Seems afraid to go home 

Complains of soreness or moves uncomfortably

Wears clothing inappropriate for the weather, in order to cover body.

The interaction between the child, adult at risk and its carer.



  • Neglect

Neglect is the persistent failure to meet the basic physical and/or psychological needs of a child or adult at risk, which is likely to result in the serious impairment of their health or development.

Neglect may involve a parent/carer failing to:

  • Provide adequate food, clothing and shelter

  • Protect a child or adult at risk from physical and emotional harm or danger;

  • Ensure adequate supervision (including the use of inadequate care-givers);

  • Ensure access to appropriate medical care or treatment.

  • It may also include neglect of, or unresponsiveness to the basic emotional needs of a child or adult at risk.

  • Neglect – signs to look for


Physical indicators of neglect


Behavioural indicator of neglect:

  • Unattended medical need

  • Underweight or obesity

  • Recurrent infection

  • Unkempt dirty appearance

  • Smelly

  • Inadequate / unwashed clothes

  • Consistent lack of supervision

  • Consistent hunger

  • Inappropriately dressed

  • Poor social relationships

  • Indiscriminate friendliness

  •  Poor concentration

  •  Low self-esteem

  •  Regularly displays fatigue or lethargy

  •  Frequently falls asleep

  •  Frequent unexplained absences



  • Emotional Harm

Emotional or psychological harm has a harmful effect on an individual’s emotional well-being, causing mental distress, undermining their self-esteem and quality of life, and may involve:

  • Conveying to an individual that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person;

  • Imposing age or developmentally inappropriate expectations. These may include interactions that are beyond the developmental capability of the child or adult at risk, as well as overprotection and limitation of exploration and learning, or preventing the child or adult at risk participating in normal social interaction;

  • Seeing or hearing the ill-treatment of another;

  • Serious bullying, causing children or adults at risk to frequently feel frightened or in danger, or the exploitation or corruption of children or adults at risk;

  • Emotional Harm – Indicators

Physical indicators of emotional harm

Behavioural indicators of emotional harm

  • Poor attachment relationship

  • Unresponsive / neglectful behaviour

towards the child or adult at risk

  • emotional needs

  • Persistent negative comments about the child or adult at risk

  • Inappropriate or inconsistent expectations

  • Self-harm

  • Low self-esteem

  • Unhappiness, anxiety

  • Withdrawn, insecure

  • Poor concentration

  • Attention seeking

  • Passive or aggressive behavioural extremes

  • Sexual Harm

Sexual abuse involves forcing or enticing a child, young person or adult at risk to take part in sexual activities, including prostitution, whether or not the child or adult at risk is aware of what is happening or lacks the mental capacity to give consent. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts.

Sexual abuse includes non-contact activities, such as involving children or adult at risk in looking at, or in the production of pornographic materials, watching sexual activities or encouraging children or adults at risk to behave in sexually inappropriate ways.

  • Sexual Harm – Signs to look for

Physical Indicators

Behavioural Indicators

  • Sign of blood / discharge on the underclothing of the child or adult at risk.

  • Awkwardness in walking / sitting

  • Pain or itching – genital area

  • Bruising, scratching, bites on the inner      thighs / external genitalia.

  • Enuresis/encopresis (inappropriate weeing and pooping if older than 4/5)

  • Sexually proactive behaviour or knowledge that is incompatible with age & understanding.

  • Drawings & or written work that is sexually explicit

  • Self harm / Suicide attempts

  • Obsession with washing





  • Financial and Material Harm

This is the unauthorized taking (theft) or misuse of any money, income assets, personal belongings or property or any resources of an individual without their informed consent.

  • Financial and Material Harm - Indicators


Physical Indicators

Behavioural Indicators

  • Money and possessions stolen

  • Forcing changes to will

  • Lack of goods and services a person can afford



  • Unexplained or sudden inability to pay bills

  • Discriminatory Harm

This form of harm involves harmful or derisive attitudes or behaviour based on a person’s race, ethnic origin, culture, gender, sexuality, disability, faith or belief, mental health status or age.

Discriminatory Harm – Examples:

  • Verbal abuse

  • Inappropriate use of language

  • Unequal treatment

  • No attempt to address language barriers

  • No provision of culturally sensitive food

  • No awareness of importance of faith festivals etc


  1. How to Report Suspected Harm

The first priority for all those working for Mind My Art charity (trustees, staff, volunteers, contractors, etc.) should be to ensure the safety and protection of any child or adult at risk that is using the Mind My Art Charity’s services. Therefore, if there is any concern, it is an individual’s responsibility to act in a timely manner. If necessary, immediately where there is an urgent need for medical treatment or immediate risk of harm.

Where a worker or volunteer suspects a child or adult at risk has or is being harmed, they will follow the process below:

  1. 1) Person has concerns about the welfare of a child or adult at risk. If the child or adult at risk disclosed information you should:

· Stay calm, treat them seriously, offer them support and listen to them but not press for more details.

· Explain that you cannot guarantee confidentiality and that one has a duty to report to the Charity Manager and coordinator Nathalie Leterrier.

· Write down what they tell you using their own words as soon as possible.

· Keep any evidence safe.

· Do not attempt to discuss this with the person alleged to have caused the harm.

  1.  If the person believes the child or adult at risk is in immediate danger - call the police and/or an ambulance on 999. If not go to 3.

  2.  Person discusses with the Charity Manager and coordinator and/or one of the Mind My Art charity Trustees (e.g. if the allegation concerns the charity Manager and coordinator) as soon as possible and within the same working day and a decision is taken whether to take further action (if the person is unable to discuss with the coordinator/ charity manager they should decide whether to take further action). If yes, then go to 4.

  3.  Person/Manager records concerns using as much information as possible, such as what was said, what was observed, when, where and who else was present, date, time and place of disclosure/concerns.

  4.  Person/Manager makes appropriate referral (see Contacts) within 24 hours of disclosure or concern raised.

  5.  Followed up in writing within 48 hours with a copy kept in Mind My Art Incidents file. All records will be ept according to GDPR and Data Protection requirements


Ring the Police on 999, in the event of any concerns about an immediate risk or harm to a child, young person or adult at risk.

If you suspect that someone is being abused or neglected while taking part in our activities, please contact our designated person and Charity Manager/Project Coordinator, Nathalie Leterrier, at Mind My Art 01202 904224 or or one of our trustees.

If you suspect that someone is being abused or neglected, and it has nothing to do with this charity or its projects, you still can either talk to our designated person, Nathalie Leterrier, or contact directly the following departments:

  1. Bournemouth Borough Council on 01202 454979 for adults at risk and 01202 458102 for children. For out of hours reporting phone 01202 657279.

  2. Bournemouth and Poole Safeguarding Adults Board , 01202 458949

  3. Bournemouth and Poole Local Safeguarding Children Board 01202 458873

  4. What to do if you’re worried a child is being abused – Summary

  5. The Safe Network ( provides information and resources to the voluntary and community sector to help keep children safe. It is managed by NSPCC, Children England and Child Accident Prevention Trust


This policy will be reviewed annually and revisions recommended to the Board of Trustees. This policy may also be reviewed in the following circumstances:

·     changes in legislation or government guidance (including Working Together as revised within each nation, relevant legislative changes and nation specific child protection and safeguarding policies and procedures); 

·     In the light of learning identified by a Local Safeguarding Children Board;

·     As required by the Charity Commission; and

·     As a result of any other significant change or event.

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