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 COVID - 19  preventions

Preventive actions to reduce risk from coronavirus (COVID-19)

As a charity, we do our best to protect people from harm. This includes taking reasonable steps to protect our employee, beneficiaries, trustees, volunteers and others from coronavirus.

We encourage social distancing by reminding all our visitors to respect the  space gap between each person required by the Government ( 2 meters - when this document was created in June 2020). We also offer the use of disposable gloves for all our activities.

Coronavirus can transfer from people to surfaces. It can be passed on to others who touch the same surfaces. Keeping our workplace clean reduces the potential for coronavirus to spread and is a critical part of making and keeping our charity office/ workshops/exhibitions ‘COVID-secure’. 

We encourage our visitors, participants to wash their hands with soap and water whenever they feel it is necessary. We also provide hand sanitiser when washing facilities aren’t close by.

Risk assessment

We have risk assessments to help us manage risk and decide how best to work safely and protect people during coronavirus.

We clean to reduce risk from coronavirus

Our risk assessments help us to identify what our cleaning regime will look like, but there are also some other general things we consider.

Frequently touched surfaces

Doors, bannisters, buttons and anything that is frequently touched, especially if it’s touched by lots of people, will need more regular cleaning than normal. Examples of frequently touched objects include:

  • work surfaces like desks, platforms and workstations

  • handles on doors, windows, rails, dispensers and water coolers

  • common areas like toilets, reception and corridors

  • control panels for appliances, control pads and switches

  • computer keyboards, printers, touch screens, monitors and phones

  • taps, kettles, water heaters, fridges, microwaves and cupboards

  • post and goods coming in or being shopped out

We put in place measures to clean surfaces and objects after each use where possible.

There are 2 components in adequate cleaning regimes.

Deep cleaning

Deep cleaning is a thorough clean of all frequently touched surfaces at least once per day.

Periodic cleaning

Periodic cleaning is cleaning at different times throughout the day. Periodic cleaning can include cleaning items immediately after use as well as cleaning surfaces on a regular basis throughout a single day.

Reduce the need for cleaning

Reducing people’s contact with surfaces and objects is better than relying on cleaning once contact has taken place. We think about how we can change the way we work to:

  • if Possible we arrange meetings with participants and funders on line,

  • limit movement of people around our office/ workshops and exhibitions as far as possible by putting in place one way direction signs

  • reduce people’s need to touch surfaces or objects

Ways we can limit movement or reduce people’s need to touch object that we can consider include:

  • to allocate specific areas for the workshops, meetings, private and public exhibitions  

  • to prop open doors to avoid the need to touch handles (excluding fire doors or other doors that must be kept closed) 

  • for our workshops we provide enough material and equipment for each participant as they do not have to share

  • for our meeting with trustees, volunteers, funders other charities we ask them to use their own pens or provide enough so they do not have to share.

  • While entertaining with catering we provide disposable cutlery,  plates and cups.

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